RULES

Accounts

1. The accounts of the Association shall be kept at the office of the Association.

2. A General Meeting shall be held once in every calendar year as soon as is practical after the close of the financial year and not later than two months from such date.

3. The above mentioned General Meeting shall be called the Annual General Meeting. All other General Meetings shall be called Special General Meetings.

4. The Annual General Meeting shall be for the purpose of;

• (a) Election of the Council members.
• (b) Adoption of the accounts for the preceding year.
• (c) Appointment of auditor.
• (d) Any resolution of which due notice has been given to the members.
• (e) Any other business allowed by the Chairman.

5. The Council may call a Special General Meeting whenever they think fit. A Special General Meeting can also be convened at the written request of twenty eight (28) members of the Association.

6. No business shall be transacted at any General Meeting unless a quorum is present when the Meeting proceeds to business. A quorum shall be four (4) members personally present.

7. At all General Meetings a resolution put to the vote of the Meeting shall be decided on a show of hands by a majority of the members present in person and each member shall be entitled to one vote.

8. In the case of an equality of votes on a show of hands, the Chairman of the Meeting shall be entitled to a further or casting vote.

9. For every Annual General Meeting seven days' notice specifying the place, the day and hour of the Meeting and in the case of special business the general nature of such business shall be given to members. The accidental omission to give notice of a Meeting to, or the non-receipt of such notice by any member, shall not invalidate any resolution passed, or proceeding adopted, at any such Meeting.